JOIN OUR TEAM! Parish Administrator position now open
OVERVIEW OF POSITION The Parish Administrator is responsible for the efficient management of parish operations. As an active small parish, the parish office is the centre for information, communication, and scheduling for volunteers, outside user groups, and several large annual events. As the first face for visitors during the week, the Parish Administrator is responsible for maintaining a welcoming environment for visitors, and an efficient office environment for the work of volunteers and staff.
CRIMINAL RECORS CHECK with VULNERABLE SECTOR SEARCH This position is classed as a High-Risk ministry category as defined by the Diocesan Screening in Faith Policy. A Criminal Record Check with Vulnerable Sector Search is required.
RESPONSIBILITIES The Parish Administrator:
Ensures prompt, courteous, and helpful service is extended in response to all internal and external requests and inquiries, whether made in-person or electronically.
Maintains the administrative systems of the parish to ensure efficient storage and retrieval of information and documents.
Updates calendars, bulletin boards, and other postings weekly.
Directs phone and electronic messages to the appropriate recipients in a timely manner.
Receives, processes and dispatches posts daily.
Maintains up-to-date files for personnel, building maintenance, vendors, renters, user groups, Parish Council minutes, Screening in Faith documentation and other required certifications for parishioners and staff.
Maintains accurate and up-to-date lists of current parishioners.
Schedules times and spaces for both inside and outside user groups as well as regular weekly and special event volunteers.
Ensures efficient use of our buildings and meeting spaces, including completion of rental agreements.
Liaise with outside vendors and coordinate services.
Coordinate with municipality for annual inspections as requested.
Coordinates, collects and distributes materials for Annual Vestry meeting including agenda, ministry reports, financial reports, and candidates for elections, and files monthly Parish Council agendas and minutes.
Archives documents to the Diocesan Archivist annually.
Prepares weekly worship materials including hard copy and electronic materials, including weekly announcements via email, on website, social media, and by post.
Ensures distribution of flyers, posters, print and media promotions.
Manages office supply purchases as needed and proper functioning and maintenance of office equipment and supplies.
Supports ministry leaders to maintain ministry supplies.
Provide administrative support to Vicar, Wardens, Parish Council members, Treasurer, Envelope Secretary, and ministry leaders as requested.
QUALIFICATIONS AND SKILLS
· A minimum of two years post-secondary education or equivalent in office administration
· Experience with volunteer management, records management, office operations and electronic communications
· Exceptional interpersonal skills
· Efficient time management skills
· Ability to maintain confidentiality when necessary, determine, judge and select appropriate course of action within limits of established methods and procedures
· Ability to work in a busy office setting with frequent interruptions
· Proven ability to multitask and work accurately with detailed information
· Excellent verbal and written communication skills
JOB SPECIFICATIONS 15 hours per week Monday through Friday.
COMPENSATION The hourly salary will be commensurate with experience
To apply Please send your resume and a cover letter by 15 June to firstname.lastname@example.org
Effective leadership is the best way to shepherd a parish community toward growth and vitality. Rev. Laurel combines organizational theory, congregational development, and community engagement with the traditional disciplines of litrugy, theology, and pastoral care to guide St. John the Divine to become all that God created it to be.
Aimee Oliverio believes that music is the embodiment of the mind, body, spirit, and heart. She has a Bachelor of Music in Musical Arts, majoring in piano, from Kwantlen Polytechnic University where she was awarded a two-year scholarship. From Simon Fraser University, she has a Bachelor of Education through the Professional Development Program, specializing in Secondary Education. Aimee completed her Graduate Diploma in Education specializing in Elementary Music and she is pursuing further studies with the Masters of Educational Practice Program at Simon Fraser University.
She is a firm believer that music is a gift to be shared and devotes her work-week to educating young minds as a music teacher in the Maple Ridge school district. In addition to this, she conducts Maple Ridge Chorus and leads the St. John the Divine Anglican Church, Maple Ridge, in musical worship as their Musical/Choral Director. She considers it a privilege to praise Creator through her music.
Aimee has had the opportunity to travel through music to the south of France, Italy, Spain, Greece, Germany, Austria, Philippines, and Portugal. Moving forward, she is eager to weave in her life experience in her beliefs and practices. Driven by her love of music, she hopes to share meaningful song, as well as build community through collaborative worship.
Claire Oliverio is an advocate of collaborative music experiences. She has earned an Associate of the Royal Conservatory of Music of Toronto (ARCT) Teachers Diploma in Piano, a Bachelor of Music in Musical Arts with Distinction from Kwantlen Polytechnic University, and a Bachelor of Education in Fine and Performing Arts from Simon Fraser University.
Wherever she goes, Claire goes wholeheartedly. Leading a life with love for music, she was awarded a full-tuition scholarship of $20,000.00 upon acceptance to Kwantlen Polytechnic University. She graduated as the Valedictorian of the Faculty of Arts at KPU and delivered the Graduand Address at the 2016 Convocation Ceremony. Building strong relationships with her peers, professors, and pupils, she contributed her musical gifts as the Manager of the KPU Wind Symphony and as a Private Piano Instructor. Her experiences have taken her around the world, including Philippines, Cuba, France, Italy, Greece, Spain, Germany, Austria, and Portugal.
Currently, Claire is a vivacious face in the community, accompanying Maple Ridge Chorus, guiding youth as the Choral Director at Maple Ridge Secondary School, and sharing her duties as the Musical/Choral Director of St. John the Divine Anglican Church with her sister, Aimee. Nothing completes her Sunday like hearing the good word and making music with the St. John’s community.
Moving forward, Claire is working on her Masters of Arts Education at Simon Fraser University. As an evolving and reflective musician, she is eager to continue further studies to best serve her learners, the community of Maple Ridge, and above all, the power of music.